Before a retrieval pilot ends, decide whether to continue, move, or stop. That choice determines which resources remain active, where accepted data goes, and who owns the next step.
Key takeaways
- Record the offer terms: note trial or credit expiry, inactivity rules, and resource limits.
- Preserve useful evidence: keep evaluation results and permitted source data.
- Assign an owner: name who handles continuation, a move, or a stop.
Record the offer terms
Record the selected plan, relevant region, trial or credit expiry, inactivity rules, included resources, and transition to paid use. Check the current Qdrant pricing, Pinecone pricing, or Weaviate pricing for your offer, and note the offer date and source with its terms.
Name the person who receives account and billing notices, and set a separate date to decide whether the pilot was useful.
Separate portable evidence from provider resources
| Item | Handoff decision |
|---|---|
| Approved source documents | Keep or remove them under the source's access and retention policy |
| Labeled evaluation questions | Preserve the expected evidence and results needed for a repeat test |
| Pipeline configuration | Record parser, chunking, embedding model, filters, and retrieval settings |
| Provider-specific index | Verify supported export or reconstruction paths before assuming portability |
| Credentials and user access | Revoke or replace them through the authorized account process |
| Cost record | Reconcile usage and continuing resources with the approved next step |
An exported vector file alone does not recreate an answering workflow. The test also depends on source versions, metadata, model configuration, and application access behavior.
Plan the next step
For a move, rebuild a small approved collection at the destination and replay the same questions. Compare passages, source attribution, permissions, and any format or configuration differences.
For paid continuation, confirm which resources stay active, name the billing owner, and record the approved commercial next step.
For a stop, identify evidence to retain and resources to close. Have an authorized owner make account, access, and resource changes, then verify the user-facing result and next usage report.
Include the complete document-to-agent workflow
A connected workflow lets the team plan handoff across document processing, synchronization, and agent behavior—not just the vector index. Seahorse Cloud's official product page describes S3-compatible object storage, autonomous document parsing, semantic chunking, automatic vector database synchronization, and managed agents. Include the selected configuration's data, access, and operating handoff in the evaluation.
Use the current Seahorse pricing page for the relevant published currency and offer conditions. Keep hosting location and subscription terms separate, and leave unconfirmed discounts or service commitments out of the plan.
Name the owner
Record the chosen next state, where accepted data lives, and who owns it.